There are endless options to stay and make your weekend enjoyable. Here's a suggested plan to make sure your trip is successful.
January-March: Promote
Start promoting at your church, group, or community, its simply never too early to get started. Promo material can be found HERE to help get the word out. A few simple and easy methods:
The Church: Have the pastor of the church play the promo video during service, and speak about AdventureFest. Guys want to know the Pastor supports the effort. Its always helpful to have someone who has attended share a brief testimony. Place a signup sheet in the lobby and get guys to sign up and pay. Once they pay, they will attend. Guys are cheap, and want to get their money's worth.
Your group: Share testimony and get commitment, and payment early. Then start planning.
April: Gather and Plan
Once you have your group, hold a planning meeting with the attendees.
How will you get there? Car pooling, taking the church van, riding motorcycles, or are you flying first class?
Assign some tasks - cooking, cleaning, setting up camp, driver, etc.
Will you be staying in an RV? We have electric hookups and a dumping station on site.
Tent Camping - tailgate style with electric hookup, or primitive remote in the woods on the side of the mountain.
Onsite Hotel - this is an additional cost but well worth it if you don't like to camp. The rooms are $60 per night, and have 4 twin beds, and a full/bath shower. This is essentially $15 per night per guy for a bed and a warm shower. That's pretty affordable.
May-June: Figure out the Bacon
Hotdogs and hamburgers, or lobster and steak? Or just bacon? Cheese is considered a vegetable at AFEST.
Figure out what your budget is for food. Have each guy kick on it ($20 each is a hotdog budget, double that for something better).
Assign someone or a couple people to do the shopping.
Assign someone to do the cookin' and cleanin'.
Don't forget to bring a lot of fluids and coolers.
Grills are helpful.
There will be an onsite camp store which will have sundries and ICE for an additional cost.
June: Road-trip
Hit the road early to get a jump on the weekend. The gate opens at 8 am.
Don't forget to bring your registration tickets, or group registration and cash.
Agape Map
Below is a basic map of the general camping area, however there are endless areas off this map to find something remote or private. The options are endless.
